GDPR: How SMEs can ensure compliance without complications or high costs
Since the General Data Protection Regulation (GDPR) came into force, many SMEs still see compliance as a legal headache. However, complying with privacy regulations doesn't have to be complex or expensive. In this article, we give you some tips to make this process easier.
GDPR: How SMEs can ensure compliance without complications or high costs
Since the General Data Protection Regulation (GDPR) came into force, many SMEs still see compliance as a legal headache. However, complying with privacy regulations doesn't have to be complex or expensive. In this article, we give you some tips to make this process easier.
What is the GDPR and why is it important for SMEs
The GDPR applies to all companies that collect, process or store personal data from EU citizens - regardless of their size. In other words, even a small online shop or an accountancy firm with only a few employees is covered.
As well as avoiding fines (which can run into millions of euros), complying with the GDPR boosts customer confidence and improves the company's reputation.
Compliance in 5 simple steps
1. Map the personal data you collect
Take stock: what data do you collect (names, emails, VAT numbers, etc.), where do you store it and who has access to it?
2. Inform your customers clearly
Create a simple privacy policy in plain language. Include how you use the data, how long you keep it and who you share it with.
3 Strengthen digital security
Even without major investments, you can implement effective measures such as up-to-date antivirus, password-protected access and regular backups.
4. Obtain valid consent
Whenever you collect data for purposes such as marketing, make sure there is clear, free and informed consent - no pre-checked boxes!
5. Be prepared for access or deletion requests
The customer has the right to know what data you have on them and can ask for it to be deleted. Have simple and quick processes for responding to these requests.
The right consultancy makes a difference
Many SMEs benefit from external consultancy to simplify the implementation of the GDPR. Today there are specialised services adapted to the reality of SMEs, with affordable prices and solutions tailored to the sector of activity.
Andreia Arenga
11.08.2025
All rights reserved. This article is protected by copyright and may not be reproduced, distributed, transmitted or used, in whole or in part, without the prior written permission of Equações Exaustivas Lda. All trademarks, company names, logos and products mentioned are the property of their respective owners.
What is the GDPR and why is it important for SMEs
The GDPR applies to all companies that collect, process or store personal data from EU citizens - regardless of their size. In other words, even a small online shop or an accountancy firm with only a few employees is covered.
As well as avoiding fines (which can run into millions of euros), complying with the GDPR boosts customer confidence and improves the company's reputation.
Compliance in 5 simple steps
1. Map the personal data you collect
Take stock: what data do you collect (names, emails, VAT numbers, etc.), where do you store it and who has access to it?
2. Inform your customers clearly
Create a simple privacy policy in plain language. Include how you use the data, how long you keep it and who you share it with.
3 Strengthen digital security
Even without major investments, you can implement effective measures such as up-to-date antivirus, password-protected access and regular backups.
4. Obtain valid consent
Whenever you collect data for purposes such as marketing, make sure there is clear, free and informed consent - no pre-checked boxes!
5. Be prepared for access or deletion requests
The customer has the right to know what data you have on them and can ask for it to be deleted. Have simple and quick processes for responding to these requests.
The right consultancy makes a difference
Many SMEs benefit from external consultancy to simplify the implementation of the GDPR. Today there are specialised services adapted to the reality of SMEs, with affordable prices and solutions tailored to the sector of activity.
Andreia Arenga
11.08.2025
All rights reserved. This article is protected by copyright and may not be reproduced, distributed, transmitted or used, in whole or in part, without the prior written permission of Equações Exaustivas Lda. All trademarks, company names, logos and products mentioned are the property of their respective owners.
